For all non-faculty positions, provide a letter of support on departmental letterhead from the department chair or employee’s supervisor.
- Ensure that the letter's content is consistent with the position description as approved by Human Resources
- Ensure that the employee possesses the appropriate degree level (Bachelor, Master, PhD) and degree subject area as described in the approved position description
- An individual’s credentials should never be inconsistent with the stated requirements in an approved position description
Sample letter
Date
U.S. Citizenship and Immigration Services
California Service Center
24000 Avila Rd, 2nd Floor, Room 2312 Laguna Niguel, CA 92677
To Whom It May Concern:
I am writing this letter in support of an H-1B petition being submitted by The Ohio State University for [name of employee] to serve as [position title] in the Department of [department name].
The person who holds this position will be required to [list duties].
This position requires a [Bachelor, Master, PhD] in [field or fields of study listed on position description]. (Experience in specific techniques, procedures, equipment usage, etc., may also be listed as desired or required based on the position description.)
[Name of employee] holds a [Bachelor, Master, PhD] in [field/fields of study - must match position description*] from [University]. They have experience in [indicate relevant prior work experience].
It is my conviction that our department will greatly benefit by employing [name of employee]. I request that you grant approval of this H-1B petition so that projects within the department may continue. Thank you for your consideration.
Sincerely,
[original signature]
Chair or individual’s supervisor
* If it is not immediately apparent how the individual’s credentials match the requirements of the position description, more detailed information explaining how the individual meets the requirements will be necessary.