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Ohio State is in the process of revising websites and program materials to accurately reflect compliance with the law. While this work occurs, language referencing protected class status or other activities prohibited by Ohio Senate Bill 1 may still appear in some places. However, all programs and activities are being administered in compliance with federal and state law.

Steps to Obtain a Cash Advance

The university-required procedure for obtaining a cash advance via direct deposit is a one to three week, multi step process involving internal offices and the university's bank. 
 

1. Training (30-60 minutes)

  • Resident director completes “Global Education Finance 101” training in BuckeyeLearn
  • Must score 100% on the quiz at the end of the training
  • Must complete training for steps three through six to happen

2. Spend plan (10 business days)

  • Program specialist creates spend plan (list of approved program expenses)
  • Office of International Affairs (OIA) program manager and Office of Academic Affairs (OAA) Business Services and Finance reviews

3. Spend authorization creation (three to seven business days)

  • OAA Business Services created individual spend authorization for each resident director requesting a cash advance
  • Depending on the semester, there are 10 to 100+ resident directors traveling and requiring funds

4. Acknowledgement of Understanding form

  • Workday sends resident director notification for university-required International Acknowledgement of Understanding form
  • A cash advance cannot be initiated until resident director signs forms in Workday

5. Spend authorization approvals (three business days)

  • Spend authorization is routed through multiple offices

6. Deposit

  • The university bank deposits cash advance as a direct deposit into resident director bank account (same account as payroll direct deposit)

7. Upon completion of the program

  • Expense report will be required to reconcile the cash advance within 30 days
  • If not all funds were utilized, contact globaledbusops@osu.edu to discuss how to return funds