The university-required procedure for obtaining a cash advance via direct deposit is a one to three week, multi step process involving internal offices and the university's bank.
1. Training (30-60 minutes)
- Resident director completes “Global Education Finance 101” training in BuckeyeLearn
- Must score 100% on the quiz at the end of the training
- Must complete training for steps three through six to happen
2. Spend plan (10 business days)
- Program specialist creates spend plan (list of approved program expenses)
- Office of International Affairs (OIA) program manager and Office of Academic Affairs (OAA) Business Services and Finance reviews
3. Spend authorization creation (three to seven business days)
- OAA Business Services created individual spend authorization for each resident director requesting a cash advance
- Depending on the semester, there are 10 to 100+ resident directors traveling and requiring funds
4. Acknowledgement of Understanding form
- Workday sends resident director notification for university-required International Acknowledgement of Understanding form
- A cash advance cannot be initiated until resident director signs forms in Workday
5. Spend authorization approvals (three to five business days)
- Resident director must approve spend authorization in Workday
- Spend authorization is routed through multiple offices
6. Deposit
- The university bank deposits cash advance as a direct deposit into resident director bank account (same account as payroll direct deposit)
7. Upon completion of the program
- Resident director expense report must be submitted in Workday within 30 days to reconcile cash advance
- Contact globaledbusops@osu.edu to discuss how to return unused funds (must be in USD)