Skip to main content

Ohio State is in the process of revising websites and program materials to accurately reflect compliance with the law. While this work occurs, language referencing protected class status or other activities prohibited by Ohio Senate Bill 1 may still appear in some places. However, all programs and activities are being administered in compliance with federal and state law.

Steps to Obtain a GET Card

A Group/Extended Travel (GET) Card is a type of university purchasing card (PCard). The university-required procedure for obtaining a GET card is a minimum five-week, multi-step process involving internal offices and the university contracted credit card company. 

1. Training (30-60 minutes)

  • Resident director completes “Global Education Finance 101” training in BuckeyeLearn
  • Must score 100% on the quiz at the end of the training
  • Must complete training before steps three through 10 can happen

2. Spend plan (10 business days)

  • Program specialist creates spend plan (list of approved program expenses)
  • Office of International Affairs (OIA) program manager and Office of Academic Affairs Business Services and Finance reviews

3. Spend authorization creation (three to seven business days)

  • OAA Business Services creates individual spend authorization for each resident director

4. Acknowledgement of Understanding form

  • Workday sends resident director notification for university-required International Acknowledgement of Understanding form
  • OAA Business Services will not initiate PCard application until resident director signs form in Workday

5. Spend authorization approvals (three business days)

  • Spend authorization routed through multiple offices
  • Resident director approves spend authorization in Workday

6. GET Card application

  • OAA Business Services routes PCard MOU in DocuSign
  • Resident director signs
  • OAA Business Services initiates PCard application in Workday
  • Multiple people/offices must approve the application

7. PCard approval (three to seven business days)

  • After collecting all signatures, PCard office sends OAA Business Services an email notification of PCard application approval

8. University contracted credit card company (10 business days)

  • University contacted credit card company processes PCard application, and prints and mails the GET Card to the PCard office

9. Card pick-up

  • PCard office sends OAA Business Services an email notification that GET Card is ready
  • OIA program managers collect the GET Card and reach out to resident director about pickup

10. PIN

  • GET Card PIN arrives at OIA's office (2009 Millikin Rd, Columbus, OH 43210)
  • OIA program manager team communication PIN # to resident directors

11. Upon completion of the program

  • Expense report will be required within 10 days to reconcile GET Card transactions
  • If finds from a GET Card withdraw are unused, contact globaledbusops@osu.edu to discuss how to return funds (must be in USD)