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Guidelines for Developing Study Abroad Programs

Overview

The Office of International Affairs serves as a university-wide resource for access, administration, development and risk oversight of university education abroad programming.

The processes for new program approval and reauthorization of continuing programs are designed to promote and maintain the integrity of Ohio State education abroad programming. Before initiating or continuing any education abroad activity, Ohio State faculty and administrators must obtain approval from the department chair (or designee), the college dean or designee and the college fiscal officer.

Developing education abroad programming for academic credit

Faculty and academic units who wish to develop credit-bearing education abroad opportunities for Ohio State students should carefully review the Program Proposal Guide. Prior to submitting a proposal, you are required to schedule a meeting with the appropriate Office of International Affairs staff and the education abroad liaison for your college.

(For guidelines and information on developing non-credit bearing international opportunities for Ohio State students (e.g. alternative break), please refer to the Group International Travel Guidelines.)

There are three basic types of credit-bearing education abroad opportunities:

1. Ohio State faculty-led programs

Programs initiated and designed by Ohio State academic units for Ohio State students. Contact Jeannie Simmons, associate director, education abroad and the appropriate college education abroad liaison.

Proposal deadlines vary by term:

  • Summer: February 1 of the previous academic year
  • Spring (including spring break programs) and May programs attached to spring semester course: December 1 of the previous academic year
  • Autumn (including winter break programs): July 1 of the previous academic year
  • May "stand alone" programs: February 1 of the previous academic year

2. Third party provider programs

Programs managed by another U.S. or educational organization that are selected by an Ohio State academic unit. Contact Jenny Kraft, associate director, education abroad, and the appropriate college education abroad liaison.

Proposal deadlines vary by term:

  • Summer: May 1 of the previous academic year
  • Spring: January 1 of the previous academic year
  • Autumn: August 1 of the previous academic year

3. Student exchange programs

Programs initiated by an Ohio State academic unit, requiring the university to enter into an international exchange agreement with an international institution. Contact Elizabeth Angerman, program specialist, education abroad, and the appropriate college education abroad liaison.

Every new agreement will have an estimated term start date based on the time of the proposal's approval:

Proposal approved on or before: Will default to an Agreement start date of:
January 1 May 1
May 1 August 1
August 1 January 1


Ongoing Program Management

Once a program has been approved and has run successfully, academic units will be required to determine if the program will be offered again through the reauthorization for continuing education abroad programs process.