Education Abroad

Post-Program Responsibilities

Final Grades and Course Equivalencies

At the program’s conclusion, resident directors are responsible for submitting their final grades through the faculty center at buckeyelink.osu.edu.

Surveys: Student and Resident Director

Evaluation is a critical aspect of OIA education abroad program development and management. Within two weeks after your education abroad program concludes, OIA will send an online survey to each student on your program. Students will have the opportunity to respond anonymously to a variety of questions about all aspects of the education abroad program including OIA services, resident director services, host institution services, structure and format of the program and field trips.

OIA will collect and collate the results of the student surveys and send summaries to you, your college’s education abroad liaison and the head of your unit.

Please be advised that resident directors are expected to follow all university policies and guidelines while engaged in the education abroad program. Allegations of misconduct will be forwarded to the appropriate university office(s) for investigation and follow up.

Your education abroad coordinator will also schedule a debrief meeting with you to obtain your feedback. You are also welcome to provide additional feedback in writing.

Questions about the OIA education abroad survey process may be directed to Jeannie Simmons, associate director of education abroadsimmons.272@osu.edu.

Fiscal

The following items must be submitted to the OIA business operations unit within three business days after the program officially concludes:

If the resident director is not returning directly to Columbus, they must still comply with the requirement to submit original receipts and their OIA flash drive to the OIA business operations unit within three days after the official end date of the program. Please make copies of the receipts. By traceable mail (FEDEX, DHL EXPRESS, etc.), please send the original receipts and flash drive to the OIA business operations unit. The cost of copies and special mail delivery is reimbursable, so please retain the receipt.

The resident director’s meal allowance reimbursement (and that of their fellow resident directors) will not be processed until their cash advance receipts have been received. OIA business operations is required to reconcile all program expenditures and submit them to the Office of Academic Affairs (OAA) for compliance review and approval. Any expenditures that do not comply with Ohio State policies will not be reimbursed. Any expenditures that do not comply with Ohio State polices made with the GET card must be reimbursed to the university. The compliance determination is made by OAA and cannot be overruled by OIA or education abroad. The OIA business operations staff can answer any compliance or documentation questions the resident director may have prior to departure, while they are engaged in the program or upon their return.

Post Travel Health Issues

According to the Center for Disease Control, 15 to 70 percent of travelers returning to the United States have illnesses related to their travels. Some illnesses start while traveling, but others can take months or years to appear. It is important for a resident director to share their travel history with their healthcare provider, especially if they develop an illness with fever within six months of their return. If a resident director experienced illness during their program or upon return, they should contact Ohio State Rardin Family Practice Center at 614-293-2700.

It is important to finish antimalarial pills and get a follow up TB test if advised at a pretravel visit. A resident director should consider completing any vaccine series not completed prior to travel so they will be ready for their next program.

Group Reunion

Resident directors are encouraged to schedule a reunion get-together with their students. OIA can provide space in the Enarson Classroom Building. Reunions are a great time for students to share memories and photos as well as their reflections on re-entry.