You are required to commit or decline your acceptance offer to your education abroad program within 10 days of receiving notification from the Office of International Affairs. Failure to respond to your acceptance offer will result in removal from the program.
If you decide to cancel your participation in your education abroad program after you have committed, you must immediately inform both your education abroad specialist and third party provider coordinator (if applicable) via email. The decision not to participate after you have committed will have financial consequences as outlined below. In addition, if you cease to meet the conditions for participation in an Ohio State education abroad program after you have been notified of your acceptance, you may not be permitted to participate in your program, and will face the same financial consequences as outlined in the cancellation policy below. You are strongly encouraged to share this policy with anyone (parents, guardians, others) who will be providing you with financial assistance during your education abroad program.
The Office of International Affairs works closely with overseas institutions, travel agencies and suppliers to provide a full array of services. These services frequently require the Office of International Affairs to make deposits and other non-refundable financial commitments. Remember that your application fee will be refunded only if you are not accepted to your education abroad program or submit a written request to withdraw prior to the application deadline.
If you decide to cancel your participation 11 days after the date of your notification of acceptance, you will be subject to the cancellation policy. This policy applies to all cancellations, regardless of the reason. Please use this date duration calculator to determine the number of days between when you received your acceptance notification and the start of your program.
Your application fee will be refunded only if you are not accepted to your education abroad program or submit a written request to withdraw prior to the application deadline. If you withdraw 11 days after your acceptance/nomination notification, you will be liable for a $200 cancellation fee.
Refund of your tuition will be handled via normal student refund processes. For more information regarding student refunds, please visit the Office of Financial Services.
If you withdraw from a study abroad program at any time prior to departure or after the program commences, you should inform the Student Service Center of your withdrawal, so that your financial aid can be reviewed, if necessary, and will continue uninterrupted.
If you withdraw from a study abroad program after the program commences, your decision may have academic and financial consequences. Depending on the date of your withdrawal, you may receive a “W” on your Ohio State academic record and may forfeit partial or full Ohio State tuition. You are also encouraged to contact your academic advisor to help ensure minimal interruption of your academic progress. For details on add/drop deadlines for tuition refunds, please visit the Office of the University Registrar.
Appeals are reviewed by the Education Abroad Appeal Committee and determinations are made based on reason for appeal and supporting documentation. Appeals decisions are rendered within 10 business days of appeal submission, and notification of committee decision will be sent to the student via email to his or her Ohio State email account.
Extenuating circumstances are defined as:
Illness/Death in the Immediate Family: Family medical emergency (surgery, long-term illness diagnosed) which requires documentation from attending physician. Death of an immediate family member—parents, guardians, siblings, children, spouses, registered domestic partners—does not include grandparents and requires appropriate documentation.
Military Activation: Requires a copy of the military activation orders showing dates that conflict with the program dates.
Unanticipated Change in Financial Situation: Termination of main source of income, filing of bankruptcy, unforeseen financial hardship, etc. are examples of changes in financial situation and require appropriate documentation. Financial emergency does not include "did not understand what I was financially accountable for" nor does it include "not eligible for financial aid/did not receive a scholarship I was counting on."
Students sign an acknowledgement of understanding at the time of confirmation of acceptance which includes a statement that they have read and understand the OIA Cancellation Policy.
If you wish to appeal the cancellation fee, please complete the Education Abroad Cancellation Fee Appeal form within four weeks after your withdrawal.