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The Ohio State UniversityOffice of International Affairs

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Transfer

Transfer Out

Scholars must schedule a Departure/Transfer Appointment on-line with an International Affairs Immigration Coordinator prior to leaving Ohio State for another institution. Scholars will not be able to receive a Form DS-2019 from the new institution unless the following steps are completed:

  1. Complete both the Departure Form and the Transfer Form which provide your end date at Ohio State, the name of the new institution to which you intend to transfer, that program's Exchange Visitor Program number, and the desired release date from OSU. NOTE: On government documents, there can be no break in program dates between OSU and your new institution. Both the Departure Form and the Transfer Form must be completed and brought with you to the Departure/Transfer Appointment.

    • International Affairs will update your record in SEVIS as a “transfer out” and indicate the name of the institution to which you intend to transfer, along with a release date and exchange visitor program number.  The release date is usually the date of expected transfer but before the expiration of the current DS-2019 issued by OSU.

    • You may request that International Affairs cancel the “transfer out” at any time prior to the release date.

    • As of the release date, the new institution will have full access to your SEVIS record and assumes responsibility for you, at which time the new institution will issue you a Form DS-2019.

  2. You must contact the international office at the new institution within 15 days of the start date listed on the DS-2019 to avoid violating your status.

    • The new institution must verify your participation in its J-1 program and update your address with SEVIS within 30 days of the effective date of transfer, thereby acknowledging that you have completed the transfer process.

 

Transfer In

If you are currently in the U.S. in J-1 status at another institution and will be transferring to The Ohio State University as a J-1, you will not receive your DS-2019 until you arrive on campus and report to our office. You will need to coordinate the transition between your current institution and Ohio State. Both institutions must be involved in your transfer, coordinating the completion of your current program and the start of your program at Ohio State so there is no break in your J-1 program.

When transferring, it's important to keep in mind that changes in program objective are not permitted under U.S. Department of State (DOS) J-1 regulations. After reviewing the completed transfer materials OIA may require the host department to complete the Continuation of Same Objective Form to ensure compliance with DOS regulations. 

To begin this process:

    1. Speak with your Ohio State departmental Human Resources (HR) person about initiating the eScholar process.
    2. After you receive the invitation e-mail from your HR person, log-in to eScholar and follow the instructions under 'Transfer to The Ohio State University.
    3. Download the Transfer Form, fill out the top portion, and give it to the International Office at your current institution. They will send it directly to OSU.
    4. Submit your eScholar record with copies of all your DS-2019s attached to the OSU department.
    5. Please coordinate the details between your current institution and OSU to be sure there is no break between the end date at your current institution and the start date at OSU.
    6. Schedule an Orientation Appointment.
    7. You will receive your DS-2019 at orientation.