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The Ohio State UniversityOffice of International Affairs

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J-1 Departure Checklist

Departure Form

  • Fill out the J-1 Departure Form
  • Give the form to your department's Human Resources office

Taxes

  • If you were a J-1 scholar at The Ohio State University (paid or unpaid), you must file tax forms before April 15 of next year
  • If you were paid by The Ohio State University:
    •  If your ePayroll password has expired, and you unable to access your W-2, email to taxoffice@osu.edu
    • You will still have access to GLACIER, and during tax season GLACIER Tax Prep, to help prepare your tax return, if you are considered a nonresident alien for tax purposes

Retirement

  • If you were paid by The Ohio State University, arrange for reimbursement of money you paid into retirement. Please contact OPRS, STRS or your provider for information on your options following your separation from employment.

Contact Information

  • Give the Human Resources contact in your department your international address and contact information and obtain their email address and contact information

DS-2019

  • Keep ALL DS-2019s in a safe place with your important papers (International Affairs does not keep copies) You may need to send copies of your DS-2019s if you wish to return to the U.S. in the future

Close Out Everything

  • Close bank accounts (if your last paycheck will be deposited after you leave the U.S., talk with the bank about how to close out your account after you have returned to your home country)
  • End contracts with utility companies and get your name off their records (water, electricity, gas, etc.)

Insurance

  • Maintain your health insurance during your grace period in the U.S.
  • Ohio State Faculty and Staff health insurance ends when employment ends and pay checks stop
  • Notify Ohio State Scholar Insurance Plan (Gallagher Plan) to stop coverage, if ending early

Grace Period

  • J-2s are allowed to remain in the U.S. only as long as the J-1 remains in the U.S.
  • The grace period allows remaining in the U.S. up to 30 days after the end of the J-1 program
  • Do not wait until the last minute. Plan to leave a few days before the 30th day due to flight delays
  • Be sure you have health insurance coverage during your grace period

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