Obtain approval to Travel to Risk Designated Countries
The provost appointed ITPC establishes guidelines and operating procedures for university travel. University faculty travel with students to any risk designated country must be approved by petition to the ITPC and approval of the provost.
The provost appointed ITPC establishes guidelines and operating procedures for university travel. Student travel to any country or region with the following designations must be approved by petition to the ITPC and approval of the provost
- An active Travel Warning issued by the DOS;
- Currently assigned a “Warning Level 3, Avoid Nonessential Travel” by the CDC; and
- Comprehensive U.S. government Export Control sanctions including Cuba, Iran, North Korea, Sudan, and Syria.
- Petitions for organized travel to risk designated countries should be submitted no later than 30-days prior to the application deadline or 60-days prior to intended travel (whichever comes first). Information on the risk designated travel protocol and petition process can be found on the Risk Designated Countries section.
Steps to register travel
Programs coordinated by university faculty and staff
- All students traveling on programs coordinated by university faculty and staff should complete a travel registration process.
- For groups, this process is initiated upon receipt of the Group International Travel Form.
- For individual supported travel, this can be initiated by notifying International Risk Management at firstname.lastname@example.org of the name and University email of the traveler(s) along with the country(ies) and dates of travel.
- Faculty and staff should not lead or arrange experiences for students who do not complete the travel registration requirement.
If traveling with university managed programs: Non-OIA Group International Travel
- University faculty and staff coordinating or leading student travel abroad that is not administered on the OIA platform should consult with their individual college, school or unit about specific protocols and policies.
- Pending approval from the appropriate college, school or unit, university faculty and staff should consult the guidelines and best practices for international travel and submit a Group International Travel Form in advance of their travel. The form should be initiated at least 60-days from the planned date of departure. The form collects basic information needed to establish the travel registration process.