Materials to be uploaded into the Scholar Center by the Department

Materials to be uploaded into the Scholar Center by the Department

Approved position description 

Position description (from Workday) that fulfills all five of the criteria below and matches verbatim what is in the letter of support:

  • Note: The report is titled View/Print Position Description Documents in Workday. If you are having difficulty, contact Central Payroll at Ohio State, 614-247-6947.

Position Description must:

  1. Say “approved” (not “proposed”) under “Position Status”
  2. Match the information on the H-1B Department Form
  3. State the official position classification and the detailed job description
  4. State the minimum education requirements [degree level AND major(s)] for the position 
    Note: Please ensure that the employee possesses the appropriate degree level (Bachelor’s, Master’s, PhD) and major(s) as described in the approved position description. An individual’s degree and major must be consistent with the stated requirements in a position description.
  5. State any experience requirements for the position
  6. State the number of non-student supervisees
    Note: the number should only include people over whom this position will have hiring/firing and performance review authority. All other such duties should be described as ‘oversees’ or ‘direct’ and should not be included in the number of supervisees

Letter of Support addressed to USCIS

For faculty positions, a copy of the original faculty letter of offer is sufficient and preferred. 

  • Note: Lecturer positions should use the standard support letter.

For all non-faculty positions, provide a letter of support from the department chair or authorized signer. See Sample Letter (Link Forthcoming). 

  • Note: Reference employee’s degree, CV and the position description when drafting so the stated requirements exactly match what was stated in the position description. Also, the stated qualifications of the employee must match their CV and degree.

For extension requests for continuation in the same position, please include a brief letter stating the following: 

  • “This letter is in support of the petition for extension of H-1B status on behalf of Dr. XXXX. Projects are ongoing and Dr. XXXX’s services are still needed. Thank you for your consideration.”

H-1B Department Agreement

H-1B Actual Wage Worksheet

van-buchem.1@osu.edu