- Global Gateways
- International Students
- International Scholars
- Study Abroad
- Area Studies Centers
- International Agreements
- Mershon Center
- Grants and Scholarships
If you decide to cancel your participation in your study abroad program, you must immediately inform both your study abroad coordinator and third party provider coordinator (if applicable) via email. The decision not to participate will have financial consequences as outlined below. In addition, if you cease to meet the conditions for participation in an Ohio State study abroad program after you have been notified of your acceptance, you may not be permitted to participate in your program, and will face the same financial consequences as outlined in the cancellation policy below.
The Office of International Affairs works closely with overseas institutions, travel agencies and suppliers to provide a full array of services. These services frequently require OIA to make deposits and other non-refundable financial commitments. Remember that your application fee will be refunded only if you are not accepted to your study abroad program or submit a written request to withdraw prior to the application deadline.
If you decide to cancel your participation after the date of your notification of acceptance, you will be subject to the OIA cancellation policy. This policy applies to all cancellations, regardless of the reason.
If you withdraw any time after the electronic notification of acceptance to a study abroad program, you will be subject to the cancellation schedule below.
|Time Frame||Consequences of Cancellation|
|Within 10 days from the date of electronic notification of acceptance||No financial consequences|
|96 or more days before departure and more than 10 days after electronic notification of acceptance||$200 cancellation fee will be charged to your Ohio State Statement of Account|
|60 - 95 days before program start date||25% of program fee will be charged to your Ohio State Statement of Account|
|45 - 59 days before program start date||50% of program fee will be charged to your Ohio State Statement of Account|
|30 - 44 days before program start date||75% of program fee will be charged to your Ohio State Statement of Account|
|Less than 30 days before program start date||100% of program fee will be charged to your Ohio State Statement of Account|
Remember that your application fee will be refunded only if you are not accepted to your study abroad program or submit a written request to withdraw prior to the application deadline. If you withdraw 11 days after your acceptance/nomination notification, you will be liable for a $200 cancellation fee.
If you wish to appeal the cancellation fee, please complete the Study Abroad Cancellation Fee Appeal form.
Appeals are reviewed by the Study Abroad Appeal Committee and determinations are made based on reason for appeal and supporting documentation. Appeals decisions are rendered within 10 business days of appeal submission, and notification of committee decision will be sent to the student via email to his or her Ohio State email account. Appeals for the following reasons are considered, with appropriate documentation:
If none of the above circumstances apply to you, or you are unable to provide acceptable documentation, you may still appeal, but the Office of International Affairs reserves the right to deny your appeal.
If you withdraw after your program begins, your OIA Study Abroad Program Fee will not be refunded, and you may be responsible for non-recoverable costs. If you withdraw from your third party, direct enroll or international exchange program, there may also be financial consequences administered by your program provider. Please make sure you understand the withdrawal policies set forth by your program provider.
Refund of your tuition will be handled via normal student refund processes. For more information regarding student refunds, please visit the Office of Financial Services.
If you withdraw from a study abroad program at any time prior to departure or after the program commences, you should inform the Student Service Center of your withdrawal, so that your financial aid can be reviewed, if necessary, and will continue uninterrupted.
If you withdraw from a study abroad program after the program commences, your decision may have academic and financial consequences. Depending on the date of your withdrawal, you may receive a “W” on your Ohio State academic record and may forfeit partial or full Ohio State tuition. You are also encouraged to contact your academic advisor to help ensure minimal interruption of your academic progress. For details on add/drop deadlines for tuition refunds, please visit the Office of the University Registrar.